FLORIDA EDUCATION FUND

CENTER OF EXCELLENCE
QUARTERLY PERFORMANCE AND FISCAL REPORTING

A.	Directions:

	1.	Use the enclosed cover sheet as the first page of the Quarterly Report.

	2.	Follow the Content Outline (below) and be as specific as possible in preparing each Report.   

	3.	All Center data should be recorded on the COE Data Collection Form (Attachment C) and tabulated regularly so that accurate counts are available at all times for the entire year.  Attach the Data Collection Form to the narrative prepared according to the outline below. 

4.	Prepare the fiscal report using the COE Fiscal Report (Attachment D).  Always include the dollar amounts expended and reported for previous quarters on each quarterly Fiscal Report.  Total each quarter’s expenditures and record the annual total to date in the appropriate column.  Attach this Fiscal Report to the narrative prepared according to the outline below.

5.	The Quarterly Performance Reports and Fiscal Reports should be mailed on or before the due dates to the Florida Education Fund.

B.	Content Outline:

Provide the following information regarding the Center’s quarterly performance: 

	1.	Significant accomplishments and highlights.

	2.	Challenges encountered during this quarter.

	3.	Specific objectives accomplished during this quarter.  (Refer to the objectives listed on the Center’s approved Program Action Plan [Attachment B].)

	4.	Budgetary issues encountered during this quarter.  (Please be specific.)

	5.	Changes in communication information: address, telephone, e-mail, staffing, etc.

	6.	Additional Information.

If the Center conducted an induction for members of the National Achievers Society or Believers Society during the quarter, attach each student inductee’s application form and essay to this Report.  If an inductee’s application form is not available, attach a spreadsheet or document including the following information about the inductee: first name, last name, mailing address, school, grade, gender, race/ethnicity, parent/guardian name, parent telephone number, and parent email address.

CENTER OF EXCELLENCE
QUARTERLY PERFORMANCE AND FISCAL REPORT COVER SHEET

Name of Center of Excellence 	

Name of Sponsoring Institution or Agency 	

Name of Individual Preparing Report 	

Title 	

Telephone Number 	

Months Covered in Report 	

Numbers Served During Reporting Period 	

		__________________________________________		_________________________
		Signature of Director					Date

		__________________________________________		_________________________
		Signature and Title of Authorized Official			Date
ATTACHMENT C

DATA COLLECTION FORM

In order to measure the success of the COE Program, each line item must be completed.

I. ADMINISTRATIVE SUPPORT	Q   U   A   R   T   E   R                 	
	1	2	3	4	TOTAL		
A.	Number of professional staff						
B.	Number of clerical staff						
C.	Number of Advisory/Governing Board members						
D.	Number of Board meetings						
E.      Method used to maintain COE records (e.g.,  computerization):  

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________	

II. INVOLVEMENT OF LOCAL CHURCHES	
A.	Number of inductions held at churches						
B.	Number of AEC’s located at churches						
C.     Other church activities:

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________	

III. BLACK HISTORY AND CULTURE BRAIN BOWL	
A.	Number of counties represented						
B.	Number of teams on the county level						
C.	Number of student participants on the county level						
D.	Number of teams on the regional level						
E.	Number of student participants on the regional level						
F.     Types of publicity used to encourage competition: 

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________	

IV. MATHEMATICS BRAIN BOWL	Q   U   A   R   T   E   R                 	
	1	2	3	4	TOTAL		
A.	Number of teams involved prior to state competition						
B.	Number of student participants prior to state competition						
C.	Number of teams brought to state competition						
D.     Types of publicity used to encourage competition:

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________	

V. ACADEMIC ENRICHMENT CENTERS
        (Include list of AEC sites)						
A.	Number of Centers						
B.	Number of students served (Unduplicated)						
C.     Specific activities/programs: 

_______________________________________________________________________________________

_______________________________________________________________________________________	

VI. NATIONAL ACHIEVERS 	
A.	Number of inductions						
B.	Number of students inducted (Attach Laws of Life Essays and applications/student data for all inductees to this Form)						
C.	Estimated community attendance						
D.	Number of K-3 Achievers (total including inductees)						
E.	Number of 4-5 Achievers (total including inductees)						
F.	Number of 6-8 Achievers (total including inductees)						
G.	Number of 9-11 Achievers (total including inductees)						
H.	Number of 12th Grade Achievers (total including inductees)						
I.	Number of NAS meetings held						
J.	Number of Achievers attending Statewide NAS Summit						
K.	Number of 12th Grade Achievers graduating high school						
L.	Number of 12th Grade Achievers awarded Florida Bright Future Scholarships						

VI. NATIONAL ACHIEVERS  (cont.)	Q   U   A   R   T   E   R                 	
	1	2	3	4	TOTAL		
M.	Number of 12th Grade Achievers named in the Talented 20						
N.	Number of 12th Grade Achievers accepted into post
     -secondary education						
	College/University						
	Community College/Junior College						
	Professional Schools or other post-secondary training						
O.	Number of Achievers pursuing military careers						
	
VII.	BELIEVERS SOCIETY	
A.	Number of students recognized						
B.	Number of K-3 Believers (total including new)						
C.	Number of 4-5 Believers (total including new) 						
D.	Number of 6-8 Believers (total including new)						
E.	Number of 9-11 Believers (total including new)						
F.	Number of 12th Grade Believers (total including new)						
G.	Number of Believers qualifying for NAS induction						
H.	Number of Believers attending Statewide NAS Summit						
I.	Number of 12th Grade Believers graduating high school						
J.	Number of 12th Grade Believers accepted into
Post-secondary education						
	College/University						
	Community College/Junior College						
	Professional Schools or other post-secondary training						
K.	Number of Believers pursuing military careers						

	
VIII.	VOLUNTEERS	
A.	Inductions						
B.	Academic Enrichment Centers						
C.	Brain Bowl						
D.	Statewide NAS Summit						
E.	Parents Association 						
F.	Volunteers Total						

IX.  PARENTS ASSOCIATION	Q   U   A   R   T   E   R                 	
	1	2	3	4	TOTAL		
A.	Total membership						
B.	Number of meetings held						
C.	Number of parents attending Statewide Brain Bowl & NAS Summit						
D.	Sponsored/directed activities:						

_______________________________________________________________________________________

_______________________________________________________________________________________	

X. 	FEF RELATED FUNDED PROGRAMS			

			A.	Name(s) of Program(s)				
_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

XI.	FEF RELATED FUNDED PROGRAMS (continued)		

		B.	Amount of funding						_______________
		C.	Number of students served					_______________
		D.	Number of parents served					_______________
		E.	Other: _______________________________		_______________	

XII.		ADDITIONAL COE FUNDING

		A.	Amount of local funding						_______________
		B.	Amount of state funding						_______________
		C.	Amount of federal funding					_______________
		D.	Other _______________________________			_______________
		E.	Total								_______________

XIII.	SUMMER ACTIVITY (from previous fiscal year)

		A.	Name of Activity_____________________________________   Number of Participants__________

		B.	Name of Activity_____________________________________   Number of Participants__________

		C.	Name of Activity_____________________________________   Number of Participants__________

XIV.	GENERAL COMMENTS (USE ADDITIONAL PAGES)

ATTACHMENT D

NAME OF CENTER:

COE FISCAL REPORT 				Amount Expended		

Budget Classification	
Carryover from prior year	
Current Year Budgeted Dollars	Total
Budgeted
Dollars	

Qtr. 1	

Qtr. 2	

Qtr. 3	

Qtr.  4	
Year-to-Date Expended Total	
Staff Salaries									
Payroll Taxes									
Employee Benefits									
Consultants									
Office Supplies									
Office Equipment									
Postage									
Telephone									
Insurance									
Advertising									
Printing & Copying									
Seminars/Meetings									
Student Activity Costs									
Travel:									
Staff									
Advisory Board									
Volunteers									
Students									
Consultants									
Other expenses (List)									

TOTAL DOLLARS									

______________________________________________________________		The reported financial data is complete and accurate to the best of our knowledge.  
Signature of Director				Date			The discovery of any errors or omissions related to this information will 											immediately be reported to the Florida Education Fund (FEF). 
 									
Award funds are to be expended by June 30.  Unexpended award funds must be returned to
_______________________________________________________________		the Florida Education Fund by August 31. 
Signature and Title of Authorized Official 		Date